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25Live Information Portal

The System of University Reservations and Calendar of Events

25Live

25Live is UVA's central reservation system for reserving academic classrooms, select department and Intramural-Recreational locations. 

Access and CIO Information

All active UVA students, faculty and staff have access to use the system, however only officers from registered CIOs may request classroom space for their respective student group. 

Students, please contact [email protected]  for more information concerning student group reservations or registering your student group.

Scheduling Information

All academic classroom and many Intramural Recreational location requests require an event scheduler to confirm your reservation prior to use.  Upon submitting your event request, you will receive an automatic email with additional instructions pertaining to the space you selected.  It will also include the contact information for the department scheduler.  Please do not make definite plans to use the location you selected until you have received a confirmation notice from the event scheduler. 

Academic Classroom Priority:  Please note that while the academic schedulers will work diligently to avoid displacing  your confirmed event, academic courses take priority and the re-scheduling of a course may necessitate moving or cancelling your event.

Express Scheduling (self-scheduling)

25Live offers the ability to quickly reserve specific "self-schedule" locations for single occurrence events via Express Scheduling. When reserving these specific spaces, no scheduler interaction or confirmation will be required. 

Express Schedule locations include:

* Spaces only available for the Architecture and Batten schools.

To reserve a space using Express Scheduling: 

  1. Click on a link from the list above.  The respective space schedules will be viewed from the 25Live "Availability Grid" for today's date.
  2. Adjust the Availability Grid's date if necessary.
  3. Select an available time block within the grid and the Express Scheduling form will open.
  4. Name the event and adjust the end time if necessary.
  5. Click "Save".

You will receive an automatic email with your confirmation as well as additional information specific to the location you selected.

Multiple Occurrences:  If you need to reserve the space for multiple occurrences, use the instructions above but use the "Open in Form" option at the bottom of the Express Scheduling window.  This will open the full "Event Form" with the information pre-populated. 

Submitting your event using the full Event Form will require an event scheduler to confirm your event.

 

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Announcements

Intramural-Recreational Sports...

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is now reserving their spaces using 25Live! They are also scheduling their tennis courts using "Express Scheduling". When you use Express Scheduling, the space will immediately be assigned and the event state set to "Confirmed".  No scheduler interaction is required.  For more information visit Expr

"Reserve" vs. "Request"

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Within the full "Event Form", the "Location Search" section will contain spaces returned by the search you utilized.  In the example below we used "My Spaces" which returned all available spaces.   You will notice that non-academic classroom spaces* have the green "Reserve" button, while academic

Questions and Feedback

Questions

If you have questions about your event you will need to contact your Event Scheduler.

If you have questions concerning a space scheduled via 25Live, please contact the respective department scheduler.

If you have questions about other spaces scheduled outside of 25Live, click HERE.  Note:  We cannot guarantee the accuracy of this list.

If you have questions about using the system, please view the "How To" section.   Afterwards if you still have questions, please contact the UVA 25Live Administrator.

Feedback

The software provider of 25Live Pro has been introducing significant changes recently and they roll out additional updates and improvements at least monthly. Any feedback as to your website experience would be much appreciated and any ideas for software improvement will be relayed to the software provider. Please contact The 25Live Administrator with your feedback. Thank you for your assistance.